ClickUp and Notion are two versatile project management software solutions that offer several features to help teams stay organized and productive. They appear similar when compared based on easily visible features, but with an in-depth analysis of their functionalities, strengths, and weaknesses, you will find that each tool has unique attributes that meet different team needs.
Our goal is to help you decide between ClickUp and Notion by comparing the tools' prices and features and highlighting some pros and cons.
1
Wrike
Employees by company size
Micro (0-49), Small (50-249), Medium (250-999), Large (1000-4999), Business (5000+)
Medium (250-999 employees), Large (1,000-4,999 employees), Enterprise (5,000+ employees)
Medium, Large, Company
Characteristics
Agile development, analytics/reporting, API and more
2
monday.com
Employees by company size
Micro (0-49), Small (50-249), Medium (250-999), Large (1000-4999), Business (5000+)
Any size of company
Any size of company
Characteristics
Agile development, analytics/reporting, API and more
3
quick base
Employees by company size
Micro (0-49), Small (50-249), Medium (250-999), Large (1000-4999), Business (5000+)
Small (50-249 employees), Medium (250-999 employees), Large (1000-4999 employees), Enterprise (5000+ employees)
Small, medium, large, company
Characteristics
Agile development, analytics/reporting, API and more
ClickUp vs. Notion: comparative table
| Characteristics | ||
|---|---|---|
| Initial price (billed annually) | ||
| Initial price (billed monthly) | ||
| Free plan forever | ||
| TR Rating | ||
| Storage limits on the free plan | ||
| Storage limits on a paid plan | ||
| Multiple views | ||
| AI Compatible | ||
| Integrations | ||
| Automation | ||
ClickUp vs Notion: Pricing
ClickUp's free plan is more generous than Notion's. ClickUp's free tier offers unlimited positions, tasks, and views, while Notion's limits the number of blocks and file uploads. This makes ClickUp a more affordable option for teams that require unlimited users and tasks, while Notion may be better suited for individuals or smaller teams looking for a versatile tool for taking notes, managing tasks, and collaborating.
Click pricing
- Free: Up to 100 MB of storage and unlimited users.
- Unlimited: $7 per user per month, billed annually, or $10 per user per month, billed monthly.
- Business: $12 per user per month, billed annually, or $19 per user/month, billed monthly.
- Company: Customized prices.
- Click AI: $5 per user per month – paid plans only.
To learn more, read our full ClickUp review.
Notion prices
- Free: No cost for one user and up to ten guests
- Further: $8 per user/month, billed annually, or $10 per user/month, billed monthly
- Business: $15 per user/month, billed annually, or $18 per user/month, billed monthly
- Company: Customized prices.
- Notion of AI: $8 per member per month, billed annually, or $10 per member per month, billed monthly
To learn more, read our full Notion review.
ClickUp vs Notion: Feature Comparison
Project management
Winner: ClickUp
Both ClickUp and Notion offer impressive project management capabilities, including assigning tasks, setting deadlines, and creating to-do lists. But ClickUp has more robust project management functionality with features like Gantt charts, time tracking, dependencies, and custom statuses. These features allow for better organization and easy tracking of project workflows.
Notion, on the other hand, has a simpler interface for project management and lacks advanced project tracking features. While Notion fits basic project management needs, ClickUp wins this category for its extensive capabilities.
Note taking and documentation.
Winner: Notion
Notion is known for its robust documentation and note-taking features and easy-to-use interface for creating and organizing notes, documents, and knowledge bases. Notion allows users to create templates, collaborate in real time, and easily integrate multimedia content.
ClickUp also offers note-taking and document features, but they are not as robust as Notion. While ClickUp allows users to attach documents to tasks and create notes within projects, it lacks the flexibility and customization options available in Notion. For those looking for a specific note-taking and documenting tool, Notion is the tool for you.
Collaboration
Winner: Draw
Both ClickUp and Notion have notable collaboration features such as real-time editing, commenting, and task assignment. ClickUp enables mentions, threaded comments, and sharing of task lists, improving team collaboration and communication. It also integrates with communication tools like Slack and Google Workspace. Notion is also not short on collaborative features as it also has features like comments, @mentions, and content sharing.
Integrations
Winner: ClickUp
ClickUp and Notion allow integrations with popular third-party applications to improve functionality and streamline workflows. ClickUp offers an extensive list of over a thousand integrations, including tools like Google Drive, Slack, and Trello, that allow users to connect their favorite apps and services to ClickUp.
Like ClickUp, Notion offers integrations with popular apps like Calendly, Figma, and Adobe XD, but its integration options are more limited. For users who rely heavily on third-party integrations and apps to manage their work, ClickUp is the best option.
Pros and cons of ClickUp
Advantages of ClickUp
- More affordable for small teams.
- Highly customizable.
- Allows you to add one or more assignees to a task.
- Unlimited storage on premium plans.
Cons of clicking
- Learning curve due to extensive customization.
- Less profitable the more users you have.
For more information, check out our list of top ClickUp alternatives.
Pros and cons of the notion
Advantages of the notion
- Customization for different workflows.
- Databases for resource and documentation management.
- Enables easy collaboration.
Cons of the notion
- Limited integration option compared to ClickUp.
- Performance issues with complex projects.
Do you want to know more about other tools, like Notion? See our top Notion alternatives and competitors.
Should your organization use ClickUp or Notion?
Choose ClickUp yes. . .
- You need advanced project management software.
- You need a tool to manage complex projects.
- You need detailed reporting and analysis for project progress and performance tracking.
Choose Notion Yes. . .
- You need a flexible and customizable tool to manage tasks, take notes and share knowledge.
- You prefer a clean, minimalist interface to organize and collaborate on projects.
- You want a platform that enables easy, cross-functional collaboration and communication within your team.
- Appreciate the ability to create templates and databases to optimize workflows and processes.
Review methodology
To write this review, we conducted hands-on research using ClickUp and Notion's free plans, exploring and testing their features extensively. We evaluate the functionalities of each tool by creating sample projects, tasks, notes, and documents.
We also consulted user reviews to get a broader perspective on ClickUp and Notion. For this comparative analysis, we considered affordability, customer service, and overall user satisfaction.
