Notion and Todoist are two popular software options that offer both task management features and limited project management features.
Based on my hands-on testing, I found that Todoist is best for people looking for a digital to-do list app, while Notion is a good option for small teams that need simple project management features as well as note-taking tools.
In this Notion vs Todoist review, I'll cover the pricing plans, features, and pros and cons to help you decide which is the right option for your needs and budget.
1
monday.com
Employees by company size
Micro (0-49), Small (50-249), Medium (250-999), Large (1000-4999), Business (5000+)
Any size of company
Any size of company
Characteristics
Agile development, analytics/reporting, API and more
2
quick base
Employees by company size
Micro (0-49), Small (50-249), Medium (250-999), Large (1000-4999), Business (5000+)
Medium (250-999 employees), Enterprise (5000+ employees), Large (1000-4999 employees), Small (50-249 employees)
Medium, Company, Large, Small
Characteristics
Agile development, analytics/reporting, API and more
3
Wrike
Employees by company size
Micro (0-49), Small (50-249), Medium (250-999), Large (1000-4999), Business (5000+)
Medium (250-999 employees), Enterprise (5,000+ employees), Large (1,000-4,999 employees)
Medium, Company, Large
Characteristics
Agile development, analytics/reporting, API and more
Notion vs Todoist: comparison table
| Characteristics | ||
|---|---|---|
| Initial price (billed annually) | ||
| Project views | ||
| Task dependencies | ||
| Native Gantt Charts | ||
| Pre-designed templates | ||
| Note-taking features |
Notion vs Todoist: Pricing
Notion and Todoist offer multiple pricing plans in addition to a free forever plan that supports a limited number of users. Notion is more expensive than Todoist, but users also get more features with Notion, so the cost upgrade may be worth it for teams looking for project management software for small businesses. However, if you're just looking to manage your personal tasks, I think any of the free plans will probably meet your needs.
Notion prices
Notion offers four pricing tiers:
- Free: This forever free plan costs $0 and allows you to upload files up to 5 MB and offers a 7-day page history.
- Further: This plan costs $10 per user per month billed annually or $12 per user per month billed monthly. It allows you to upload unlimited files and offers a 30-day page history.
- Business: This plan costs $15 per user per month billed annually or $18 per user per month billed monthly. It allows you to upload unlimited files and offers a 90-day page history.
- Company: This plan requires a custom price quote from the sales team and includes additional features such as unlimited workspaces and unlimited extensions.
The optional Notion AI costs $8 per user per month billed annually, or $10 per user per month billed monthly. A trial of the Business plan and a demo or trial of the Enterprise plan are available upon request.
To learn more, read our full Notion review and check out our list of Notion alternatives.
Todoist Pricing
Todoist offers three pricing tiers:
- Beginner: Free for up to five personal projects and five guests per product.
- Pro: $4 per user per month if billed annually, or $5 per user per month if billed month-to-month.
- Business: $6 per user per month if billed annually, or $8 per user per month if billed month-to-month.
For more information, read our full Todoist review and check out our list of Todoist alternatives.
Notion vs Todoist: Feature Comparison
Task management
Winner: Notion
Both Notion and Todoist have excellent task management capabilities. You can create and organize tasks, set reminders, set recurring tasks, and track task progress on both platforms.
Todoist offers some collaboration tools, such as comments and the ability to assign tasks to someone, but many of them are protected by the most expensive pricing plan.
Notion, meanwhile, offers broader tools, which is one of the main reasons its project management features earned good marks in our expert ratings. For example, Notion offers task dependencies, while Todoist does not. Todoist is great for individual use; In fact, I used it to manage my own personal to-do list for many years, but I recommend Notion for teams.
Project views
Winner: Notion
Notion offers six project views to choose from (table, list, kanban board, gallery, calendar, or timeline), while Todoist only offers three (list, calendar, and kanban board). While these options are a great start, the platforms lack some popular project views, such as native Gantt charts, which I was disappointed to see.
To get additional project views, you'll need to rely on third-party plugins or switch to more robust enterprise project management software.
Pre-designed templates
Winner: Notion
Pre-designed templates mean you don't have to start each project from scratch, saving you time and effort. That's why I really appreciate that Notion offers so many templates (over 10,000) that users can copy and customize to fit basically any project.
In Todoist, the pre-designed templates are simpler and geared towards creating and managing tasks. Users who want quick to-do list setup will probably enjoy using Todoist more, but if you're looking for a variety of templates, then Notion is the clear winner.
take notes
Winner: Notion
Notion offers specialized note-taking tools that are missing from Todoist. These include the ability to create custom tables and databases, a wider range of formatting options, and media integration tools. With Notion, I was also able to create a hierarchical structure within the notes by adding subpages and sections.
In contrast, Todoist only offers basic note-taking tools designed to provide context for specific tasks. You have the option to integrate with different third-party note-taking apps to extend Todoist's functionality, but if you're looking for an all-in-one platform, Notion is the clear choice here.
Pros and cons of the notion
| Advantages | Cons |
|---|---|
| Intuitive and easy to use UI. | Light in reports and analysis. |
| Specialized note-taking capabilities. | Limited security features. |
| Excellent customization of the workspace. | |
| Variety of pre-designed templates. |
Pros and cons of Todoist
| Advantages | Cons |
|---|---|
| Clean and efficient interface. | The free plan lacks basic features such as automatic backup. |
| Cross-platform automatic synchronization. | Frequent price changes. |
| Natural language support. | Not suitable for complex projects. |
| Low starting price. |
Should your organization use Notion or Todoist?
Choose Notion Yes. . .
- You're looking for simple project management software for your team.
- You need task dependencies and other more advanced features.
- You want more templates to choose from.
- You are looking to take notes within the platform.
Choose Todoist yes. . .
- You are looking for task management software for individual use.
- You need more affordable pricing plans.
- You want software with a lower learning curve.
- You don't need many templates or features to take notes.
Frequently asked questions
Which is better, Notion or Todoist?
Based on my hands-on testing, Notion is a better choice for small teams looking for simple project management features as well as note-taking tools, while Todoist is better suited for people looking for personal task management and digital to-do lists. .
Can you integrate Notion and Todoist?
Neither Notion nor Todoist offer a native integration for the other software, which means you'll need a third-party solution. Both connect with Zapier, which is a tool that can be used to sync two software platforms even if they don't offer native integration.
Review methodology
To compare Notion and Todoist, I signed up for free accounts on both platforms so I could try them out. While writing this review, I considered features such as task and subtask creation, collaboration capabilities, project views, pre-built template libraries, and note-taking tools. I also weighed other factors, such as pricing plans, free trials, customer support, interface design, and ease of use.
